Are you hosting a Special Event in Fort Collins?

Conventions are not cheap. They can make a huge impression and detailed planning is important. Not only are theconventions expensive for the host, but also for the participants. Participants and companies are not easily separated with their money and they want to be guaranteed and reassured that they have expended their time and funds well. Post examinations show that modest details make a big difference. Throwing a conference or convention together without consideration to the smallest details can spell calamity. So the steps to take as a promoter and host for the conference/convention are to find a great venue. Knowing your potential attendees is important whether you choose a location that is a limited distance for them to drive or choosing a great getaway for companies to see and experience a new city. Check out the cost of the building and ask for details. Do not select busy times of the year for holidays, family vacations or a busy time for the businesses focused. For example, as retailers do their buying for summer sports equipment, late spring and early summer or not the time to entice them. They are busy and they have already acquired their items for the year. Next you must evaluate the schedule to be sure the timing is good. If you overbook they may not have leisure time to enjoy themselves. If you do not offer sufficient workshops or variable schedules of interest, they will not feel they gained anything from the conference or convention. Try to get a keynote speaker or two to draw a crowd. Promote early to get them to lock into your event first on their calendars. It even works to offer a discount inducement for early signup. Do assign an professional to offer all information the convention goer will need from airport transportation to hotel registration and maps. Of course your important concern will be the conference content itself. So plan to keep it going, keep it efficient, keep it exciting. It is better to have more brief sessions with question/answer free time to chat and interact than to have participants leaving lengthy sessions because they are tired or feel they are hearing repetitive information and facts. The first impression will make a enormous difference. Efficiency and getting info to help airport/hotel/conference center logistics run smoothly will set off the tone of the convention. It is also important that when they arrive there are lots of welcome folks available to set that upbeat favorable tone and answer questions. The registration table should include all the information they will need. And you always must be willing to put out the money for freebies. Our company attended a conference in a small city in a mid-western town. It was obvious they were trying to save money and got the conference center and food cheap. We paid a bundle for a rental car to drive the 2 hours to the locations and stay in a small 2 star hotel/motel conference center. The pretzels and vats of bad coffee set the tone for a long two days ahead. The next year we chose to go to the Denver Convention Center and what a difference. Flying into DIA was so impressive with those gorgeous mountains as a backdrop. Our hotel was attached to center and there were all kinds of restaurants, night life, shopping nearby. We found a cool Thanks A Million Gift Basket from a local basket company in Aurora. It was a box with all sorts of Colorado snacks. That convention rocked and we will go again next year.